Privacy Policy

Privacy Policy for Transit Legal

1. Introduction

Transit Legal is committed to protecting your privacy and ensuring compliance with data protection laws, including the UK GDPR and the Data Protection Act 2018. This policy explains how we collect, use, store, and protect personal information provided by clients, prospective clients, and website visitors. By using our services or visiting our website, you agree to the terms of this privacy policy.

2. Who We Are

Transit Legal provides specialist legal services in transport regulatory law. As a Recognised Sole Practice regulated by the Solicitors Regulation Authority (SRA), we handle all matters in accordance with professional standards and data protection requirements.

3. Information We Collect

To provide effective legal services and operate our business, we collect the following types of information:

• Personal Details: Such as name, address, phone number, email address, and other contact details.
• Identification and Compliance Information: For meeting legal and regulatory obligations, including proof of identity (e.g., passport or driving licence) and background checks.
• Client Case Information: Information relevant to your case, including documents, communications, and other materials.
• Financial Information: Payment details or bank account information for transactions.
• Website Usage Data: Information collected through cookies and tracking technologies to improve website functionality and user experience (see our      Cookie Policy for more information).

4. How We Use Your Information

We process personal information for the following purposes:

• Provision of Legal Services: To provide advice, represent you in legal matters, and maintain effective communication.
• Compliance and Regulatory Requirements: To fulfil legal obligations, including anti-money laundering checks, fraud prevention, and record-keeping.
• Billing and Payments: To process payments and manage invoicing for services provided.
• Client Communication and Updates: To keep you informed about your matter and other relevant services.
• Website Functionality: To enhance site performance, understand user preferences, and improve the user experience.

5. Legal Basis for Processing

We rely on one or more of the following lawful bases for processing personal data:

• Contractual Necessity: To provide legal services as outlined in our engagement letter.
• Legal Obligation: To comply with regulatory and statutory requirements.
• Legitimate Interests: For general administration and management of our practice, except where these interests are overridden by your rights.
• Consent: For optional processing activities, such as marketing, where explicit consent is provided.

6. How We Share Your Information

We treat personal information as confidential and will only share it in specific circumstances, such as:

• With Service Providers: Who support us in delivering legal services, such as IT providers or case management systems, under strict confidentiality agreements.
• With Regulators or Authorities: To comply with legal obligations or requests from regulatory bodies, such as the SRA.
• With Third Parties with Consent: Where you have expressly allowed data to be shared with other advisors or relevant parties.

7. Data Security

Transit Legal employs industry-standard measures to safeguard personal information, including encryption, secure storage, and access controls. Our systems are regularly reviewed and updated to prevent unauthorised access, alteration, disclosure, or destruction.

8. Data Retention

We retain personal information only as long as necessary to fulfil the purposes for which it was collected or to comply with legal and regulatory requirements. Typically, client records are retained for six years following the conclusion of a matter, unless otherwise required by law.

9. Your Rights

Under data protection laws, you have the right to:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Correct any inaccurate or incomplete information.
• Erasure: Request deletion of personal data, subject to regulatory or legal obligations.
• Restriction: Limit the processing of your personal data in certain situations.
• Data Portability: Request a copy of your data in a structured, commonly used format.
• Object to Processing: Object to certain types of processing, such as direct marketing.
• Withdraw Consent: If processing is based on consent, you may withdraw it at any time.

To exercise these rights, please contact us using the details provided in Section 12.

10. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and collect data on website usage. For more information on how we use cookies, please refer to our Cookie Policy.

11. Updates to This Policy

We may periodically update this privacy policy to reflect changes in our practices, regulatory requirements, or legal standards. Updates will be posted on our website, and we encourage you to review this policy regularly.

12. Contact Us

For questions regarding this privacy policy or to exercise any of your rights, please contact:

Transit Legal
Address: 8 Devizes Road, Tadworth, Surrey KT20 5FP
Email: info@transitlegal.co.uk
Phone: +44(0)7463499998

 

This privacy policy is effective as of 15 August 2025.